Process for PTSA Reimbursement
1. Please make sure what you are purchasing is authorized for reimbursement, per the PTSA budget.
2. Pay for the item/services, and take delivery. If the item is going to be invoiced and paid to the vendor at a later date, please have the invoice come to YOU, so you can ensure the billed amount being charged is correct before the Treasurer pays the vendor.
3. Please COMPLETELY fill out a PTSA Expense Reimbursement form, which can be found in the mailroom, or here, including which part of the budget this charge should be assigned to (Art Department Grant? Auction vendor? Etc.) Staple all receipts to the form. Note that expenses cannot be reimbursed without receipts.
4. Put the form and receipts in the PTSA Treasurer’s mail slot in the school office or email it to wmsptsatreasurer@gmail.com. Mail slot will be checked twice/week during the school year.
5. Checks will be prepared for distribution (stamped and addressed for mailing, or noted to go back to the school) when countersigned by PTSA officer. Checks will be cut within 10 business days, unless otherwise noted.